Board Approves 2020 MLS Committees

To better serve subscribers, ValleyMLS.com has formed four committees this year: Compliance, Forms, Policy and Technology.  Please find more information about each committee and its members below.

2020 COMPLIANCE COMMITTEE MEMBERS

Chair: Maria Ramsey

Co-Chair:  Bill Stewart

Tracy Eyman

Brenda King

Patsy Gooch                        

Holly Moody

Teri Harriman                     

Yvette Melkerson

Laura Holbert                      

Matt Woods

Jeff York                                                              

KEY FUNCTION:     Compliance of MLS Rules & Regulations, Bylaws, Policy         

PURPOSE:    The Compliance Committee will work with the MLS Department in the oversight of the MLS Rules & Regulations

PRE-REQUISITE:    Committee members must have a minimum of 3 years of Real Estate Experience.

Responsibilities:

  • Be familiar with ValleyMLS.Com Rules & Regulations, Bylaws and the ValleyMLS.Com Penalty Policy
  • Provide direction and assistance to design the compliance program to help prevent and/or detect violations of the ValleyMLS.Com Rules & Regulations
  • Assist Staff in communication of the Member Compliance Policy to ValleyMLS.Com Membership
  • Review reports and actions resulting from audits or compliance issues
  • Prepare reports and recommendations to the ValleyMLS.Com Officers & Directors
  • Perform other duties and responsibilities as determined by the MLS President
  • Serve on Panel

Reporting Structure:

Recommendations from the Member Compliance Committee will be presented to the ValleyMLS.Com Board of Directors for approval.

Members:

Committee Chair will be appointed by the presiding MLS President

1 member from each participating board/association of ValleyMLS.Com recommended

1 member from either the Professional Standards or Grievance Committee

1 member from ValleyMLS.Com Bylaws committee

The Secretary/Treasurer of ValleyMLS.Com shall serve as an ex-officio member

6 members at large

TERM:

Members of this committee shall serve for two (2) year terms and staggered so that ¬Ĺ of the members are appointed each year.

Frequency of Meetings:  

The Member Compliance Committee will meet at least quarterly, or more frequently as the committee may determine.

Debra Guy serves as Staff Liaison for this Committee

2020 FORMS COMMITTEE MEMBERS

Chair:  Robert Simons   

Co ‚Äď Chair Craig LaMar

Scott Averbuch 

Jennifer Minyard

Paige Brown                        

Regina Mitchell

Katie Crawford                   

April Parker

Alexa Crow                          

Leslie Turner

Marie Eubanks                   

Glinda Wagner

Tamara Fox                         

Pam Wheeler

Sheila Freeman

Rusty Glines         

Melissa Reed and Rhonda Ricketts serves as Staff Liaison for this Committee

KEY FUNCTION:  Maintaining the ValleyMLS.com Forms Library

PURPOSE:  The ValleyMLS.com Forms Committee is charged with overseeing the development of new documents, forms and contracts and making recommendations regarding editing and/or revisions to the existing forms in the ValleyMLS.com forms library. Local Association form changes will not be addressed in this committee unless brought forward by the active member of that Association.

CHAIR AND CO-CHAIR:

The Chair of the MLS shall appoint a Chair and Co-Chair for this committee with the approval of the Board of Directors.   There are no prerequisites.

MEMBERSHIP:

  • Active members of ValleyMLS.com
  • Members of this committee shall serve for a one-year term.

CREATING THE COMMITTEE AGENDA:

  • Members of ValleyMLS.com who have suggestions on the creation of a new form, or revisions to an existing form should submit a request to the MLS Department. (Members are encouraged to complete the Committee Agenda Item form, located on the dashboard).
  • The member will then be notified of the next scheduled meeting and will be encouraged to attend the meeting in order to present their request.
  • If the request receives an ‚Äúup‚ÄĚ vote, they are forwarded to the ValleyMLS.com Board of Directors (Or if not a ValleyMLS.com form, the local association) for consideration.
  • If the request receives a ‚Äúdown‚ÄĚ vote, or fails to get a motion, no further action is taken.

APPROVAL PROCESS:

  • After Legal Counsel review, new forms and edits to existing forms will be presented to the ValleyMLS.com Board of Directors for approval or, if needed, returned to the Committee to amend and submit to the ValleyMLS.com Board of Directors.¬†
  • Once approved (unless otherwise recommended) the form will be made available in the forms library as soon as it is administratively feasible. (Usually 1-2 weeks).

AVAILABILITY OF FORMS:

Copies of new and/or revised forms will be forwarded to approved Form Vendors, (DocuSign, Dotloop) and also placed on Paragon in the MLS Documents library.

MEETINGS:

To be held on an ‚Äúas needed‚ÄĚ basis.

Work Groups will be assigned on an ‚ÄúAs-Needed‚ÄĚ basis.

LIAISON:  One (1) Staff Member of MLS operations shall serve as the liaison to this committee.

2020 POLICY COMMITTEE MEMBERS

Chair:  Kathy Mann                        

Co-Chair Lore Hislop

Wendy Alldredge                                

Sydney Gunter

Karen Borden                                      

Jim Hoekenschnieder

Melissa Cook                                      

Julie Lockwood

Matt Curtis                                           

Chris Looney

Brian Dean                                          

Sandra Lowrey

Brenda Elliott                                      

Bill Ward

Julie Griffin                                         

Isaac Winkles

KEY FUNCTION: Review Local, State and National MLS Policies

PURPOSE: The purpose of the Policy Committee is to develop and make recommendations to the ValleyMLS Board of Directors relating to the policies of the Multiple Listing Service.

CHAIR AND CO-CHAIR:

The Chair of the MLS shall appoint a Chair and Co-Chair for this committee with the approval of the Board of Directors.   There are no prerequisites.

MEMBERSHIP:

  • The Current Chair of the MLS shall appoint representatives who are primary members of HAAR.
  • Any surrounding Boards/Associations that elect to merge their MLS‚Äôs into ValleyMLS.Com may appoint one representative (from their board/association) for each two hundred members to serve on the MLS Policy committee.

RESPONSIBILITIES:

  • Develop and make recommendations to the ValleyMLS.com Board of Directors relating to Local, State and National Policies.
  • Work within the guidelines/boundaries of the current Strategic Plan for the MLS.

APPROVAL PROCESS:

  • Approvals are added to the next ValleyMLS.com Board of Directors agenda for consideration.
  • Changes/Additions to ValleyMLS.com Bylaws will be forwarded to the full membership for ratification.

OPERATIONS:

  • Meet bi-monthly, or as required, to accomplish responsibilities.
  • Survey MLS Activities

CREATING THE COMMITTEE AGENDA:

Members of ValleyMLS.com who have suggestions on policies, statuses, or fields, may submit a request directly to the current MLS Chair to be heard at the first available meeting. (Members are encouraged to complete the Committee Agenda Item form, located on the dashboard).

The MLS Committee then hears those requests and vets them based on whether or not they think they are needful or beneficial to the body.

If the requests receive an ‚Äúup‚ÄĚ vote, they are forwarded to the ValleyMLS.Com Board of Directors for consideration.

If the requests receive a ‚Äúdown‚ÄĚ vote, or no motion, no further action is taken.

Work Groups will be assigned on an ‚ÄúAs-Needed‚ÄĚ basis.

LIAISON:  One (1) Staff Member of MLS operations shall serve as the liaison to this committee.

Rhonda Ricketts and Melissa Reed serves as Staff Liaison for this Committee

2020 TECHNOLOGY COMMITTEE MEMBERS

Chair:  Whitney Stringer

Sahara Embry

Julie Kotchie

Nate Frederick                     

Regina Mitchell

Jill Griffin                            

Clint Peters

Sara Hereford                      

Ashlee Vaughn

Shannon Hoff                     

Trey Winn

Amanda Holifield               

Tressie Young

Tammy Owen serves as Staff Liaison for this Committee

KEY FUNCTION:  Anticipate and Analyze MLS Technology Issues/Offerings

PURPOSE:  ValleyMLS is committed to staying at the forefront of technology. The ValleyMLS Technology Committee is charged with identifying and research technology, with the potential to enrich the ValleyMLS subscriber’s user experience.

CHAIR AND CO-CHAIR:

The Chair of the MLS shall appoint a Chair and Co-Chair for this committee with the approval of the Board of Directors.   There are no prerequisites.

MEMBERSHIP:

  • The Current Chair of the MLS shall appoint representatives who are primary members of HAAR.
  • Any surrounding Boards/Associations that elect to merge their MLS‚Äôs into ValleyMLS.Com may appoint one representative (from their board/association) for each two hundred members to serve on the MLS Technology committee.

CREATING THE COMMITTEE AGENDA:

  • Members of ValleyMLS.com who have suggestions about adding new technology, or making changes to existing technology should complete the Committee Agenda Item form, located on the dashboard.
  • The member will then be notified of the next scheduled meeting and will be encouraged to attend the meeting in order to present their request.
  • If the requests receive an ‚Äúup‚ÄĚ vote, they are forwarded to the ValleyMLS.Com Board of Directors for consideration.
  • If the requests receive a ‚Äúdown‚ÄĚ vote, or fails to receive a motion, no further action is taken.

APPROVAL PROCESS:

  • Provide costs proposal to the Chair of the Finance Committee
  • Provide Contract/Addendum to Legal Counsel for Review
  • Present all recommendations to the ValleyMLS Board of Directors for final approval.

MEETINGS:

To be held on an ‚Äúas needed‚ÄĚ basis.

Work Groups will be assigned on an ‚ÄúAs-Needed‚ÄĚ basis.

LIAISON:  One (1) Staff Member of MLS operations shall serve as the liaison to this committee.