Please note that committee descriptions, duties, and responsibilities are currently under review by the Policy Committee. Updates will be posted on this web page. To complete your engagement profile CLICK HERE.
ARPAC Committee
The ARPAC Committee (Alabama REALTORSĀ® Political Action Committee) exists to support REALTORĀ® advocacy by raising and distributing funds to promote REALTORĀ®-supported candidates and issues that protect private property rights, homeownership, and the real estate industry.
This committee serves as the political grassroots fundraising arm of HAAR, aligning local efforts with the Alabama REALTORSĀ® and National Association of REALTORSĀ® PAC programs.
HAAR is one of the most influential advocacy groups in the North Alabama region, advocating for personal property rights and the American Dream of Homeownership.
Duties:
Develop and implement an annual ARPAC fundraising plan in coordination with the Association’s responsibilities strategic priorities.
Encourage 100% participation among HAAR members, affiliates, and the Board of Directors.
Organize special events, challenges, and recognition programs to increase member engagement and contributions.
Educate members about the importance of ARPAC contributions and their direct impact on legislative and regulatory issues affecting real estate.
Promote awareness of REALTORĀ® Party initiatives and mobilize member participation in Calls for Action.
Ensure all fund raising activities and contributions comply with state and federal election laws, as well as NAR and AAR ARPAC guidelines.
Work closely with Alabama REALTORSĀ® Government Affairs staff to ensure proper reporting and remittance of funds.
Awards Work Group
To determine annual local award winners and nominees for state REALTORĀ® awards.Ā
Duties:Ā
Follow the criteria for review, and select the award winner for the following local HAAR Awards:Ā
HAAR REALTORĀ® of the Year
HAAR Affiliate of the Year
HAAR Broker Excellence Award
HAAR Good Neighbor Award
Following the criteria for review, and select local nominees to represent HAAR for the following Alabama REALTORĀ® annual awards:
REALTORĀ® of the Year
David D. Roberts Award
Robert Jemison Award
Arthur B. Pope Education Achievement Award
Harriet M. Isaacson Professional Excellence Award
Mickey Phillips REALTORSĀ® for Children Award
Bylaws & Policy Committee
The Bylaws & Policy Committee is responsible for maintaining the integrity, clarity, and consistency of the governing documents of ValleyMLS and HAAR. The Committee ensures that all Bylaws, Policies, and related governance provisions reflect current legal requirements, REALTORĀ® standards, and the strategic direction established by the Boards of Directors.
Duties:
Conduct regular reviews of the Association Bylaws and Policies and MLS Bylaws and Policies to Responslblllties ensure compliance with NAR mandates, state and federal law, and best practices in association governance,
Recommend amendments, additions, or deletions to the Boards of Directors for consideration and approval.
Ensure ail governing documents (Bylaws and Policies) are internally consistent and aligned between the Association and MLS structures.
Coordinate with other committees and staff when policy or procedural changes impact operations or member services.
Serve as an advisory body to the Boards of Directors and staff on governance matters, interpretation of bylaws, and procedural questions.
Support leadership succession and Board structure transitions when bylaw amendments affect elections, terms, or officer roles.
Ensure that any proposed amendments requiring member approval are clearly communicated, with adequate notice and rationale provided to the membership.
Maintain historical documentation of bylaw and policy amendments for institutional continuity and reference.
When changes are necessary, whether due to updates in law or regulation, adjustments in Association or MLS structure, or identification of outdated or unclear provisions-the Committee shall draft proposed amendments for review and recommendation to the Board of Directors.
Caravan Committee
The Caravan Committee exists to plan, schedule, and facilitate property tours (“caravans”) to enhance property exposure, networking opportunities, and market knowledge for MLS participants and subscribers.
Duties:
Coordinate weekly, biweekly, or monthly caravan schedules by zip codes
Review and approve property submissions for inclusion on the caravan.
Establish and communicate submission deadlines and guidelines.
Promote professionalism and cooperation during caravan events.
Maintain caravan participation records and provide regular reports to MLS leadership.
Diversity Committee
The Bylaws & Policy Committee is responsible for maintaining the integrity, clarity, and consistency of the governing documents of ValleyMLS and HAAR. The Committee ensures that all Bylaws, Policies, and related governance provisions reflect current legal requirements, REALTORĀ® standards, and the strategic direction established by the Boards of Directors.
Duties:
Develop and recommend programs, events, and resources that increase cultural awareness, fair housing understanding, and inclusive business practices among members.
Encourage participation in NAR’s “At Home With Diversity” certification and other diversity education initiatives.
Promote recognition of cultural observances and community heritage celebrations that reflect the diverse population of the North Alabama region.
Develop mentorship and outreach opportunities for new and emerging leaders.
Strengthen relationships with local organizations, civic groups, and chambers of commerce that serve diverse communities.
Represent the Association at local and state diversity-focused events to foster connection and inclusion within the broader community.
Education Committee
The Education Committee is responsible for identifying, developing, and promoting educational opportunities that enhance the professionalism, competency, and ethical standards of all members.
The Committee ensures that HAAR’s education and orientation programs align with state
licensing requirements, NAR standards, and the evolving needs of real estate professionals in North Alabama.
Duties:
Recommend and assist in the creation of continuing education (CE) and professional development courses that address industry trends, legal updates, technology, and best practices.
Support innovative learning opportunities, including designations, certifications, and specialized training offered through NAR, AAR, and ValleyMLS.
Review and evaluate new course proposals for relevance, timeliness, and value to
members.
Monitor course content and instructor performance to ensure consistency1 accuracy, and compliance with Alabama Real Estate Commission {AREC) standards.
Recommend qualified instructors and subject matter experts for Board approval.
Provide feedback to staff regarding course evaluations and suggested improvements.
Serve as ambassadors for HAAR’s education mission within the membership and
community.
Support staff in aligning education initiatives with the Association’s Strategic Plan and Core Standards compliance.
Election Committee
An Election Committee within a Board of REALTORSĀ® is crucial in ensuring that elections for board positions are conducted fairly, transparently, and in alignment with the organization’s governing documents.
Duties:
Review upcoming expiring tenns to determine the seats on the Board of Directors.
Supervise the voting process to ensure adherence to established procedures.
Reporting Election Results and communicating results to the board and membership.
Expo Committee
The REALTORĀ® Expo Committee is responsible for planning, promoting, and executing the annual HAAR REALTORĀ® Expo, the Association’s largest trade and networking event.
The Committee’s purpose is to provide members with access to industry partners, products, and services that support their real estate business while strengthening relationships among REALTORSĀ®, Affiliates, and the broader community.
Duties:
Develop the overall theme, layout, and format of the annual REALTORĀ® Expo.
Recommend event date, location, and structure for approval by staff and the Board of Directors.
Assist in selecting and coordinating vendors, sponsors, and exhibitors that add
educational and business value to attendees.Work with staff to ensure the Expo aligns with HAAR’s brand standards and strategic objectives.
Review the proposed Expo budget in coordination with staff and the Finance
CommitteeEnsure the event operates within the approved budget while achieving maximum
value for members and sponsors.Conduct post-event evaluations to assess attendee satisfaction, exhibitor performance, and financial outcomes.
Provide recommendations for improvements and innovations for future events
Collaborate with staff to identify sponsorship opportunities and help secure exhibitor and sponsor participation.
Ensure sponsorship packages are fair, transparent, and consistent with Association
policies.Encourage Affiliate engagement to promote strong member-business partnerships
Finance & Budget Committee
The purpose of the Finance & Budget Committee is to provide financial oversight over the Association and MLS, including budgeting, financial planning, financial reporting, and risk management. The Committee ensures fiscal responsibility, transparency, and accountability in all financial matters and supports the Board of Directors in fulfilling its fiduciary duties.
Duties:
Be familiar with the organization’s Strategic Plan and, specifically, objectives related to financial Responsibilities management, budgeting, and long-term sustainability.
Ensure that financial decisions and resource allocation supp0rt the organization’s mission and strategic priorities.
Ensure the Committee’s charter c1early defines its role, scope, authority, and relationship with staff and the Board.
Ensure accurate and timely preparation and review of financial records and statements, including income statements, balance sheets, and cash-flow reports.
Develop, monitor, and enforce internal controls, policies, and risk-management practices, including fraud prevention, segregation of duties, and documentation standards.
Oversee audits or coordinate with external auditors to review findings and ensure timely implementation of recommendations.
Work with the Board to establish review, and update financial policies, including investment, reserve, gift acceptance, and expense reimbursement policies.
Work with staff to develop the annual operating budget aligned with the organization’s mission and strategic plan for presentation to the Board of Directors.
Set long-range financial goals, including reserve funds, cash-flow cushions, and capital/equipment replacement, and prepare multi-year financial forecasts.
Monitor budget versus actual results, identify variances, and recommend connective actions to the Board of Directors as needed.
Provide guidance to staff on structuring budgets, contracts, and expenditures to comply with thresholds and internal approval requirements.
Present financial information and analysis to the Board in an understandable format to support informed decision-making.
Highlight key financial issues, including cash-flow concerns, budget deviations, funding shortfalls, and program cost versus benefit.
Ensure the Board is informed of all external reporting responsibilities, including tax compliance, donor reporting, and regulatory filings.
Monitor all budgeted and non-budgeted expenditures and multi-year contractual commitments that fall below Board or Membership approval thresholds to ensure they are properly approved by the CEO or designated staff, aligned with the approved budget, and compliant with organizational policies.
Ensure all below-threshold expenditures are properly documented and reported to the Finance Committee and Board as part of regular financial oversight.
Identify and report any financial risks, cumulative exposures, or budgetary concerns related to below-threshold items to the Board or President/CEO as appropriate.
Other finance-related duties as assigned by the President and/or CEO.
Gala Work Group
To plan and execute the annual REALTORĀ® Installation of Officers & Directors.
Duties:
Duties and To plan and execute the annual REALTORĀ® Gala, which typically takes place the first or second Saturday of each January.
Government Affairs Committee
The Governmental Affairs Committee (GAC) is responsible for monitoring, influencing, and communicating public policy issues that impact real estate, private property rights, housing affordability, and the business interests of REALTORSĀ®.
The Committee serves as the political advocacy arm of the Association, ensuring members’ voices are represented at the local, state, and national levels of government.
Duties:
Track Local, State and National Legislation & Policy Issues and provide regular reports to the Board of Directors and to the membership.
Advocate for REALTOR Interests,Ā Educate & Mobilize Members, andĀ Coordinate with Local Government by building relationships with decision-makers and policymakers.
Ensure the REALTOR’s voice is heard at the table before rules get written without industry input.
Support Community & Economic Development by advocating for smart growth, infrastructure improvements, and policies that promote sustainable development and homeownership opportunities.
Align with NARs Core Standards and support federal policy positions when applicable
Coordinate with state and national legislative staff.
Grievance Committee
The Grievance Committee is responsible for reviewing ethics complaints and arbitration requests submitted by members, clients, or the public to determine whether they meet the procedural requirements for a hearing before the Professional Standards Committee.
The Committee does not determine guilt, innocence, or the merits of a case-it functions like a “grand jury,” deciding only whether sufficient evidence or probable cause exists for a full hearing.
Duties:
Review ethics complaints and arbitration requests in accordance with the NAR Code of Ethics and Arbitration Manual and HAAR’s adopted procedures.
Determine whether:
The complaint or request is properly filed.
The respondent is a current REALTORĀ® member of the Association.
The alleged violation, if true, would constitute a potential violation of the Code of Ethics or an arbitrable issue.
The matter is timely filed under NAR’s one-hundred-eighty (180) day rule or other applicable time limits.
Forward cases that meet the criteria for a -full hearing to the Professional Standards Committee for adjudication.
Dismiss cases that fail to meet procedural requirements or clearly lack substance,
providing a written explanation to the complainant.
When appropriate, recommend ombudsman services or mediation as alternative dispute resolution paths.
Review arbitration requests between REALTORSĀ® (and between REALTORSĀ® and clients) to determine whether a contractual relationship exists and whether the dispute falls within the Association’s jurisdiction.
Refer to qualifying arbitration cases to the Professional Standards Committee or to mediation, as required by policy.
Investment Committee
To oversee and manage the organization’s investment portfolio and financial assets in alignment with its goals, risk tolerance, and long-term sustainability.
Duties:
Develop and Maintain an Investment Policy Statement: Define Goals, risk tolerance, asset allocation, and performance benchmarks.
Select and oversee investment managers or advisors: Monitor performance and ensure fees are fair and services align with expectations
Monitor Portfolio Performance: Review returns vs benchmarks regularly (typically quarterly) and rebalance the portfolio when needed to stay aligned with policy and market conditions
Ensure Liquidity for Operational Needs: Make sure the association and MLS have enough accessible funds for expenses, reserves, and emergencies.
Advise the Board on Financial Strategy: Make recommendations about long-term reserves, capital improvements, or strategic initiatives that require funding. Translate complex financial information into a language the board members will understand.
Risk Management and Compliance: Ensure the organization isn’t overexposed or violating policies or legal standards.Ā
Leadership, Orientation, & Development Committee
To ensure the ValleyMLS and HAAR Boards of Directors maintain strong, informed, and effective leadership, all elected and appointed Directors are required to participate in annual leadership training.
This policy reinforces the organization’s commitment to governance excellence, accountability, and compliance with all applicable governing documents, laws, and REALTORĀ® standards.
Duties include the following training:
Introduction to the Governing Documents
Fiduciary Duties (Care, Loyalty, Obedience)
Confidentiality & Conflict of Interest
Antitrust Compliance
Meeting Protocols & Decision Making (Roberts Rule of Order)
Professional Conduct & Board Etiquette
Past Presidents invited by the current President to provide perspective or mentorship
MLS Compliance Committee
The purpose of the MLS Compliance Committee is to work with the MLS Department in the oversight of the MLS Rules & Regulations and Policies of ValleyMLS.
Duties:
Be familiar with ValleyMLS Rules & Regulations, Bylaws, and the ValleyMLS Penalty Policy.
Prepare an annual review of the Penalty Policy and bring recommended updates/revisions to the Board of Directors for approval.
Provide direction and assistance to design the compliance program to help prevent and/or detect violations of the ValleyMLS Rules & Regulations.
Assist staff in communication of the Member Compliance Policy to ValleyMLS Membership.
Review reports and actions resulting from audits or compliance issues.
Prepare reports and recommendations to the ValleyMLS Officers & Directors.
Perform other duties and responsibilities as determined by the Chair of MLS President.
Serve on Hearing Panel.
MLS Forms Committee
The purpose of the MLS Rules and Regulations Committee is to develop and make recommendations to the ValleyMLS Board of Directors relating to MLS Rules & Regulations and Policies.
Duties:
Comply with current Alabama Real Estate Commission (AREC) regulations, federal and state laws, and National Association of REALTORSĀ® (NAR) policies.
Reflect best practices in real estate transactions to protect consumers and REALTORSĀ®.
Promote consistency and accuracy in documentation used across ValleyMLS Participants and Subscribers.
Recommend updates or new forms to the ValleyMLS Board of Directors for approval, ensuring timely revisions in response to legislative or regulatory changes.
MLS Rules & Regulations Committee
The purpose of the MLS Rules and Regulations Committee is to develop and make recommendations to the ValleyMLS Board of Directors relating to MLS Rules & Regulations and Policies.
Duties:
Develop and make recommendations to the ValleyMLS Board of Directors relating to Local, State, and National Policies.
Conduct a minimum of one (1) annual review of the ValleyMLS Rules & Regulations, and Bylaws, and Policies.
Work within the guidelines/boundaries of the MLS’s current Strategic/Business Plan.
MLS Technology Committee
ValleyMLS is committed to staying at the forefront of technology. The MLS Technology Committee is charged with identifying and researching technology that could enrich the user experience of ValleyMLS Participants and Subscribers.
Duties:
Anticipate and Analyze MLS Technology Issues/Offerings
Nominating Committee
To determine both the qualifications of applicants for HAAR and ValleyMLS Officer and At-Large Board Director positions and to determine the slate for members to vote upon.
Duties:
The Committee shall meet at least three (3) months ahead of the elections to determine the number of open Director positions for both HAAR and ValleyMLS. Five (5) of the seven (7) members must be present at meeting to conduct Committee business.
The Committee shall then put out a Request for Nominations electronically to all qualified members ten (10) business days before the Nomination Period. The Nomination Period shall be open for ten (10) business days.
The Committee shall meet to review the submitted nominations and determine the list of qualified candidates to be interviewed by the nominating committee.
The Committee will interview all qualified candidates to ask questions as outlined in the Nominating Committee Questionnaire located in the appendix section of the HAAR policy manual.
The Nominating Committee shall select one (1) or more nominees for each Officer and At-Large Director position. From the interviews, the Committee will determine the slate of qualified candidates for Officer and At-Large Director positions.
All candidates shall be informed via email as to their standing. However, no individual may be placed in nomination unless and until that individual has agreed to serve, if elected.
The report of the Nominating Committee containing the slate of candidates shall be electronically transmitted to each HAAR member eligible to vote at least fifteen (15) business days preceding the election.
Additional candidates for the Board of Directors positions to be filled may be placed on the ballot by petition signed by at least twenty percent (10%) of the REALTORĀ® members. No more than thirty percent (30%) of required signatories may be members of the same company. The petition shall be filed with the designated member of staff at least ten (10) business days before the election.
The final slate of candidates shall be electronically transmitted to each HAAR member eligible to vote five (5) business days preceding the election.
The morning following the election, the Elections Committee shall review online results and any paper ballot, certify the election results and notify the candidates.
Past Presidents Advisory Council
To advise, mentor, and support the current leadership of the association by offering historical perspective, strategic insights, and continuity-without overstepping into micromanagement territory.
PLEASE NOTE: Open to all past HAAR presidents only.
Duties:
Act as Strategic Advisors by providing guidance on long-term planning, leadership
succession, and major initiatives.Offer a “big picture” view based on lessons learned during their own terms.
Support Leadership Development: Mentor up and coming leaders, committee chairs, and incoming president.
Help Identify, recruit, and encourage members for future leadership roles.
Preserve Institutional Memory by serving as the unofficial archive for “why we do things this way” – useful when the board’s about to repeat a past mistake in a shiny new wrapper.
Participating in Special Projects or Ceremonial Roles
Stay out of Day-to-Day Governance
Promote Unity and Legacy by maintaining continuity and culture from administration to administration
Professional Standards Committee
The Professional Standards Committee is responsible for conducting hearings on alleged violations of the NAR Code of Ethics and for resolving disputes involving members through arbitration or mediation when properly referred by the Grievance Committee.
The Committee ensures that members of the Huntsville Area Association of REALTORSĀ® (HAAR) uphold the highest standards of professionalism, integrity, and ethical conduct as required by the REALTORĀ® Code of Ethics.
Duties:
Conduct hearings on’ alleged Code of Ethics violations in accordance with the NAR Code of Ethics and Arbitration Manual and HAAR’s adopted procedures,
Provide both complainant(s) and respondent(s) an opportunity to be heard in a fair,
impartial, and confidential process,Determine findings of fact and recommend appropriate disciplinary actions, if warranted,
Ensure hearing panels are properly constituted, impartial, and adequately trained,
Conduct arbitration hearings involving contractual or commission disputes between REALTORSĀ®, or between REALTORSĀ® and clients, as referred by the Grievance Committee,
Evaluate evidence and testimony to render binding decisions consistent with NAR policy and Alabama law.
Uphold fairness, neutrality, and due process throughout proceedings
REALTORSĀ® in Action Committee
To assist REALTORS in need whether it is from a hardship, personal tragedy, illness, or as a result of a natural disaster.
Duties:
Accept applications from REALTORSĀ® experiencing significant hardship and, based on established criteria, decide whether or not they are eligible to receive assistance from RIA.
Delivering assistance to those the Work Group determines by vote are eligible for such assistance.
Plan and execute Service Week by recruiting REALTORĀ® volunteers to donate their time to serve local non-profit organizations.